Business Operating System for Coaching Companies

One system to run
your entire coaching
business.

Replace Notion, GoHighLevel, Kajabi, Zapier, and everything else with one centralised platform — built specifically for how coaching businesses operate.

Book a Demo Trusted by coaching businesses doing $1M+
10+
Tools Replaced
$1,946
Monthly Stack Saved
1
Platform. Everything.

The Problem

Your coaching business is held
together with duct tape.

Most coaching businesses run on 8–10 disconnected tools. Your CRM is in one place, your courses in another, your automations breaking somewhere in between. The CEO has no idea what's actually happening.

GoHighLevel
$297 – $497/mo
→ Replaced
Kajabi
$149 – $399/mo
→ Replaced
Zapier / Make
$100 – $200/mo
→ Replaced
ActiveCampaign
$100 – $200/mo
→ Replaced
Notion / Airtable
$50 – $100/mo
→ Replaced
Typeform
$50 – $100/mo
→ Replaced
Databox
$50 – $100/mo
→ Replaced
Cal.com / Calendly
$50 – $100/mo
→ Replaced
SuiteDash / Copilot
$50 – $150/mo
→ Replaced
Formbricks
$50 – $100/mo
→ Replaced
Total monthly waste $946 – $1,946 / month

See It In Action

Watch Katavon replace your entire stack.

A walkthrough of the platform — from CRM and client portals to built-in AI, automations, and KPI dashboards. All in one place.

Book a Demo Call 30 minutes. No pitch deck.

The Solution

Everything your coaching business
needs. One platform.

Katavon consolidates your entire tech stack into one system — built around how your coaching business actually operates, not how a generic SaaS product thinks it should.

Replaces GoHighLevel, Pipedrive, HubSpot
CRM & Pipeline
Full contact management, pipeline stages, deep client records, and role-based access. Built for coaching workflows, not generic sales teams.
Replaces Kajabi, Teachable, Skool
Course & Client Portal
Learning paths, modules, and a dedicated client portal — fully integrated so clients never need to log into a separate platform.
Replaces Zapier, Make, n8n
Native Automations
Workflow automations that trigger on milestones, stage changes, and client actions. No third-party connectors. No API keys to manage.
Replaces ActiveCampaign, ConvertKit
Email Marketing
Sequences, broadcasts, and automations built directly into the CRM. Your email data and your client data finally in the same place.
Replaces Typeform, NPS tools
Surveys & NPS
Built-in NPS dashboard and client health tracking. Survey results stored against client records — no exports, no copy-pasting.
Replaces Databox, custom dashboards
KPI Dashboards
EOD reports, analytics, and real-time visibility into what's happening in your business — so leadership always has the full picture.
Replaces Notion, ClickUp, Asana
Project Management
Internal operations, SOPs, content planning, and team task management — all inside the same system your team already uses every day.
Native integrations
Stripe, Twilio & More
Payments, contracts, and SMS accessible directly inside the CRM. Manage everything without ever leaving the platform.

The AI Multiplier

Claude AI built directly into your CRM.

Not a chatbot bolted on top. Not a plugin. Claude AI is connected to your entire platform via MCP — giving every team member full context of your business through natural language.

  • Ask "what's the status of my last 5 clients?" and get an instant answer from live CRM data
  • Generate client progress reports, draft follow-ups, and update pipeline stages in one conversation
  • New team members onboard faster — ask the AI instead of digging through notes
  • Tasks that used to take 30 minutes now take 30 seconds
// Live CRM query
You → What's the status of my last 5 clients?
Pulling from live CRM data...
Katavon AI → Here are your 5 most recent clients with current pipeline stage and last activity...
You → Draft a follow-up email for anyone stuck in onboarding for 7+ days.
Katavon AI → Found 3 clients. Here are personalised follow-ups for each, ready to send...

Client Story

From 10 tools to one platform.

How Beyond The Sale replaced their entire coaching tech stack — saving nearly $2,000 a month and eliminating the daily chaos of disconnected platforms.

"Shyanne went from juggling 10+ separate tools to one unified platform built specifically for her business — while keeping the integrations she needs accessible without ever leaving the CRM."

Beyond The Sale — Coaching & Sales Training

Beyond The Sale ran their coaching business across GoHighLevel, Kajabi, Make, ActiveCampaign, Typeform, Databox, and more. Data lived in silos. Automations broke. New team members needed to learn a dozen platforms. Katavon replaced it all in 4 months.

Tools replaced 10+ → 1
Monthly savings Up to $1,946
Annual savings ~$23,352
Team supported 6–7 members
Implementation 4 months
Data ownership 100% yours

Ready to simplify?

Stop managing tools.
Start running your business.

We work with a small number of coaching businesses at a time. If you're doing $1M+ and ready to consolidate your tech stack, let's talk.

Book a 30-Minute Demo

No pressure. No pitch deck. Just a conversation about your current stack and whether Katavon is the right fit.